Control over rental: from planning to cash
Control over rental: from planning to cash
Optimize planning, inspections, and cash flow with one platform for rental
Optimize planning, inspections, and cash flow with one platform for rental
Do you recognize yourself in these challenges within the rental industry?
No real-time insight into availability
Inefficient maintenance or inspection process
Damage discussions regarding issuance and withdrawal
Scarcity & knowledge safeguarding
More rentals. Less hassle.
Real-time delivery with one platform for Analytics and Automation.
Real-time delivery with one platform for Analytics and Automation.
Trusted by international clients
Trusted by international clients
Trusted by international clients
From insight to result: discover our rental solutions
From insight to result: discover our rental solutions
With these solutions, you gain control over your rental from depot to invoice: maximum availability, demonstrably safe maintenance, and automated finance for faster cash flow.
With these solutions, you gain control over your rental from depot to invoice: maximum availability, demonstrably safe maintenance, and automated finance for faster cash flow.
Realtime planning & availability dashboard
Realtime planning & availability dashboard
Get one reliable view of all depots, connecting reservation, picking, and transport into one chain, signal conflicts in time, and make technical and financial utilization transparent, so you don't miss any revenue and the occupancy rate increases.
Get one reliable view of all depots, connecting reservation, picking, and transport into one chain, signal conflicts in time, and make technical and financial utilization transparent, so you don't miss any revenue and the occupancy rate increases.
Maintenance application: inspections, checks & damage
Maintenance application: inspections, checks & damage
The maintenance application digitally records everything with PAT testing including time and location with photos and videos during check-in and check-out with human review, so that downtime is reduced and safety and compliance are demonstrable.
The maintenance application digitally records everything with PAT testing including time and location with photos and videos during check-in and check-out with human review, so that downtime is reduced and safety and compliance are demonstrable.
Returns and allocations
Returns and allocations
Unnecessary waiting times at the counter, lost items, uncertainty about who gets which item and when something is available for rent again.
Unnecessary waiting times at the counter, lost items, uncertainty about who gets which item and when something is available for rent again.
Finance automation & e-invoicing
Finance automation & e-invoicing
Financial automation and e-invoicing automatically account for variable items from returns and inspections, resulting in consistent invoices, which shortens the order to cash process, reduces errors, and lowers costs.
Financial automation and e-invoicing automatically account for variable items from returns and inspections, resulting in consistent invoices, which shortens the order to cash process, reduces errors, and lowers costs.
Finance automation & e-invoicing
Financial automation and e-invoicing automatically account for variable items from returns and inspections, resulting in consistent invoices, which shortens the order to cash process, reduces errors, and lowers costs.
Real-time planning & availability
Your planning rises or falls with reliability. With a single source of truth, you see in real time what’s available where, across all depots. Reservation, picking, and transport form one continuous chain. Planners receive clear alerts for overbooking, unusual return times, or bottlenecks between depots, so you can reroute or rebalance without losing revenue.
Clear dashboards show utilization rates by asset type, location, and time period. That way you no longer manage by gut feel but by facts: which items are truly the top movers, where is unnecessary downtime, and what product mix will you need next month? The result: higher utilization, fewer lost sales, and a planning process that flexes with demand.
Your planning rises or falls with reliability. With a single source of truth, you see in real time what’s available where, across all depots. Reservation, picking, and transport form one continuous chain. Planners receive clear alerts for overbooking, unusual return times, or bottlenecks between depots, so you can reroute or rebalance without losing revenue.
Clear dashboards show utilization rates by asset type, location, and time period. That way you no longer manage by gut feel but by facts: which items are truly the top movers, where is unnecessary downtime, and what product mix will you need next month? The result: higher utilization, fewer lost sales, and a planning process that flexes with demand.
Maintenance application: inspections, checks & damage
Safety and availability should go hand in hand. In the maintenance app, every item is digitally accessible with operating hours/telematics, service history, and inspection dates. Inspection workflows (e.g., NEN 3140) run automatically: if a certificate expires, a task is created immediately in the workshop schedule. Preventive and corrective maintenance are safeguarded with smart triggers, parts reservation, and SLA deadlines, keeping downtime to a minimum.
Repair and cleaning costs are automatically posted to the contract and invoice, including parts and labor. For each asset you get a complete cost profile (TCO), can trace damage back to events or users, and easily link warranty/SLA terms. Integrations with the ERP/finance system speed up approvals, reduce manual work, and ensure transparent settlement for both renter and lessor. This structurally lowers your damage costs and prevents disputes afterwards.
Safety and availability should go hand in hand. In the maintenance app, every item is digitally accessible with operating hours/telematics, service history, and inspection dates. Inspection workflows (e.g., NEN 3140) run automatically: if a certificate expires, a task is created immediately in the workshop schedule. Preventive and corrective maintenance are safeguarded with smart triggers, parts reservation, and SLA deadlines, keeping downtime to a minimum.
Repair and cleaning costs are automatically posted to the contract and invoice, including parts and labor. For each asset you get a complete cost profile (TCO), can trace damage back to events or users, and easily link warranty/SLA terms. Integrations with the ERP/finance system speed up approvals, reduce manual work, and ensure transparent settlement for both renter and lessor. This structurally lowers your damage costs and prevents disputes afterwards.
Returns and allocations
From order to return, everything runs in a single application: the planner prepares the contract, after which depot staff precisely pick and scan the item. On return, a check-in flow guides the employee through scan, status, photos, and remarks; the system automatically routes the item to cleaning/inspection/ready and creates service or inspection orders as needed.
Telematics/operating hours are ingested to trigger maintenance; certificates and safety documents are checked automatically. Costs such as parts, labor, and cleaning, flow directly into the contract and invoice. Result: fewer errors, no double-booking, and real-time visibility into inventory and planning.
From order to return, everything runs in a single application: the planner prepares the contract, after which depot staff precisely pick and scan the item. On return, a check-in flow guides the employee through scan, status, photos, and remarks; the system automatically routes the item to cleaning/inspection/ready and creates service or inspection orders as needed.
Telematics/operating hours are ingested to trigger maintenance; certificates and safety documents are checked automatically. Costs such as parts, labor, and cleaning, flow directly into the contract and invoice. Result: fewer errors, no double-booking, and real-time visibility into inventory and planning.
Finance automation & e-invoicing
Every minute of manual work in financial processing erodes margin and slows your cash flow. With finance automation, variable charges, such as cleaning, fuel/electricity, and damage, are added automatically based on return and inspection results.
Pricing rules, surcharges, and discounts are centrally defined (per customer, contract, or item category), ensuring amounts are calculated consistently. Exceptions (e.g., out-of-contract items, manual corrections, goodwill) are logged, supported with evidence (photos/notes), and handled via an approval workflow, keeping controls simple and fully traceable.
Every minute of manual work in financial processing erodes margin and slows your cash flow. With finance automation, variable charges, such as cleaning, fuel/electricity, and damage, are added automatically based on return and inspection results.
Pricing rules, surcharges, and discounts are centrally defined (per customer, contract, or item category), ensuring amounts are calculated consistently. Exceptions (e.g., out-of-contract items, manual corrections, goodwill) are logged, supported with evidence (photos/notes), and handled via an approval workflow, keeping controls simple and fully traceable.
Discover our case studies within the rental industry
Discover our case studies within the rental industry
Discover our case studies within the rental industry
AI (Aritificial Intelligence)
Artificial Intelligence (AI) makes it possible to analyze large amounts of data, recognize patterns, and make autonomous decisions. From smart assistants to generative models: AI offers unprecedented opportunities for automation, customer interaction, and operational savings.
Artificial Intelligence (AI) makes it possible to analyze large amounts of data, recognize patterns, and make autonomous decisions. From smart assistants to generative models: AI offers unprecedented opportunities for automation, customer interaction, and operational savings.
Training and workshops
Unlock the full potential of your team and technology with the practical training and interactive workshops from VDS. Whether you are just starting with Power BI, want to dive deeper into Microsoft Fabric, or are building custom solutions with Power Apps and Copilot Studio: we bring knowledge and practice together.
Unlock the full potential of your team and technology with the practical training and interactive workshops from VDS. Whether you are just starting with Power BI, want to dive deeper into Microsoft Fabric, or are building custom solutions with Power Apps and Copilot Studio: we bring knowledge and practice together.
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Ready for optimal deployment and return on your rental equipment?
Contact us and discover what VDS can mean for your organization.
Ready for optimal deployment and return on your rental equipment?
Contact us and discover what VDS can mean for your organization.